District 6460 Club Grants
Application process is now open for 2021-22
Deadline is 11:59 PM Aug 15, 2021 by email
OR postmarked no later than Aug 9, 2021 by first class mail.
The Club Grants Program will provide funding for one-time-only community-service projects that involve the active, personal participation of Rotarians. The projects should serve as a means of enhancing the community and/or improving lives of the less fortunate where Rotary clubs are present.
If your club would like to undertake a local project that meets the program criteria, complete the application form and send via email or postal mail to Bonnie Styles, District Grants Chair, at email@example.com by 11:59 p.m. on August 15, 2021, or by First Class mail, postmarked no later than August 9, 2021 to Bonnie Styles, 2413 S. Whittier Ave., Springfield, IL 62704 (send via priority mail or other form with tracking).
Please keep a copy of the application for your records. Bonnie Styles will notify you via email or postal mail if you don’t have email when she receives your proposal.
Please confirm that you received notification by return acknowledgement email or postal mail by September 1, 2021.
If you don’t receive acknowledgement of receipt from Bonnie, it is your responsibility to contact her by telephone (217-502-9969) and provide proof that you sent in your application by the required due date so that your application will be eligible for consideration.
The Club Grants sub-committee will consider all applications received and recommend funding to the District Governor and District Foundation Chair. Grant awards will be announced via email by September 30, 2021, and projects should not start before awards are announced.
PROGRAM CRITERIA: Requests for Club Grant Awards must meet the following criteria:
- The maximum grant award is $3,000 per Rotary club.
- In order to submit a grant proposal, the club’s president for Rotary year 2020-2021 and president for Rotary year 2021-2022 should have attended District 6460’s RI Foundation Grants Training. Clubs of 25 members or larger must also send their Foundation chair for training. Note: Although in-person Foundation Grants Training was not given at 2020 District Assembly due to cancellation, a webinar-based training was held on June 6, 2020 and playback for training certification was available on the District website. An online Grants Training session will be offered as a part of the 2021 Online District Assembly on April 24, 2021 and a recorded webinar training session will also be available on the District website after the District Assembly through July 1, 2021.
- It is preferred that projects correspond with Rotary International’s seven Areas of Focus.
- Participating Rotary clubs are expected to participate financially in their project, either through direct or in-kind contributions.
- Participating Rotary clubs and/or club members must have made a donation to the Rotary International Foundation in the previous Rotary year.
- Projects must not directly benefit a Rotarian; an employee or a club, district or other Rotary entity or of Rotary International; or a spouse, lineal descendent, spouse of a lineal descendent, or an ancestor of any living Rotarian or Rotary employee.
- Projects must be short-term in nature and must not fund existing or ongoing projects of a Rotary club, district, or outside organization. Grants may not fund operating expenses of another organization. This criterion does not prevent replication of successful projects that will benefit additional communities.
- Projects must be Rotary-sponsored and publicly identified as such.
- Projects must not involve liability on the part of Rotary International or its Foundation except to provide the amount of the grant.
- Program funds may not be used to reimburse applicants for projects already initiated or completed.
- Project funds may not be used for travel, salaries, or other administrative overhead costs. Funds may not be used to purchase land or buildings or to construct substantial buildings. Funds must be used in compliance with the Foundation’s policies on construction or renovation.
- The District requires the Rotary Club sponsoring the grant to appoint two Rotarians who will provide oversight and management of award funds and who will serve as contacts for the District and Rotary Foundation. These members should be Grant Training certified.
- All funded projects must be completed and final reports are due by May 15 of the Rotary year in which funding is received, in this case by May 15, 2022. (The final report is due within 60 days of project completion, but May 15 is the absolute last day for submission.) The final report will include:
- A highly detailed and clearly organized report of all expenses.
- Copies of receipts for all items purchased.
- A detailed account of Rotarian participation in the implementation of the grant.
- A detailed narrative delineating the implementation of the project and how experience gained from it will inform/guide the Rotary club for the next Rotary year.
For those who haven’t attended a District Grants Training meeting who would like to be certified as a Grant administrator for your club, please watch the YouTube video at:
Download, print and review the Terms and Conditions Document, the District and Club Memorandums of Understanding (MOU’s) (See Below).
After you have done that … please print and complete the Proficiency Quiz which is available here.
Sign the quiz, the Memorandum of Understanding, and the District Addendum linked on the District Grants Page (Again, see below).
Either scan the documents and attach in an email to Brian Barstead at firstname.lastname@example.org,
or mail the printed documents to:
Brian Barstead, 700 South Grand West, Springfield, IL 62704.
If you have any questions please email Brian Barstead, or call 217-652-4371.
- District 6460 Club Grant Application Forms
- District 6460 Club Grant Project Report Forms
- Memorandum of Understanding and District Addendum Form
- Rotary Grants Terms and Conditions