District 6460 Club Grants
Application process is open for 2019-2020
Deadline: August 1, 2019.
The Club Grants Program will provide funding for one-time-only community-service projects that involve the active, personal participation of Rotarians. The projects should serve as a means of enhancing the community and/or improving lives of the less fortunate where Rotary clubs are present.
If your club would like to undertake a local project that meets the program criteria, complete the application form and send via email only to Carl Affrunti, Club Grants Chair, at email@example.com by August 1, 2019. Please keep a copy of the application for your records. The Club Grants sub-committee will consider all applications received and recommend funding to the District Governor and District Foundation Chair.
Requests for Club Grant Awards must meet the following criteria:
- The maximum grant award is $4,000.00 per Rotary club.
- In order to submit a grant proposal, the club’s president for Rotary year 2018-2019 and president for Rotary year 2019-2020 must have attended District 6460’s RI Foundation Grants training. Clubs of 25 members or larger must also send their Foundation chair.
- It is preferred that projects correspond with Rotary International’s six Areas of Focus.
- Participating Rotary clubs are expected to participate financially in their project, either through direct or in-kind contributions.
- Participating Rotary clubs and/or club members must have made a donation to the Rotary International Foundation in the previous Rotary year.
- Projects must not directly benefit a Rotarian; an employee or a club, district or other Rotary entity or of Rotary International; or a spouse, lineal descendant, spouse of a lineal descendant, or an ancestor of any living Rotarian or Rotary employee.
- Projects must be short-term in nature, and must not fund existing or ongoing projects of a Rotary club, district, or outside organization. Grants may not fund operating expenses of another organization. This does not prevent replication of successful projects that will benefit additional communities.
- Projects must be Rotary-sponsored and publicly identified as such.
- Projects must not involve liability on the part of Rotary International or its Foundation except to provide the amount of the grant.
- Program funds may not be used to reimburse applicants for projects already initiated or completed.
- Project funds may not be used for travel, salaries, or other administrative overhead costs. Funds may not be used to purchase land or buildings or to construct substantial buildings. Funds must be used in compliance with the Foundation’s policies on construction or renovation.
- The District requires the Rotary Club sponsoring the grant to appoint two Rotarians who will provide oversight and management of award funds and who will serve as contacts for the District and Rotary Foundation.
- All funded projects must be completed and final reports are due by April 30 of the Rotary year in which funding is received. (The final report is due within 60 days of project completion, but April 30 is the absolute last day for submission.) The final report will include:
- A highly detailed and clearly organized report of all expenses.
- Copies of receipts for all items purchased.
- A detailed account of Rotarian participation in the implementation of the grant.
- A detailed narrative delineating the implementation of the project and how experience gained from it will inform/guide the Rotary club for the next Rotary year.
NOTE: Should it be determined by the District Audit Committee that certain expenses were not eligible for Rotary Foundation funding, the club will be required to refund those amounts to the District.